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Worldwide Photography Tours since 1980

Notes on Travel and Photographic Gear

Van Os Photo Safaris provides a very wide variety of subjects for the traveling photographer, including landscape, wildlife, and cultural themes. Within every trip we find that each participant has his or her own photographic interests and their own preferences about gear. As camera manufacturers vary widely in equipment, there is no one-size-fits-all formula for photo gear and its transportation. We offer these guidelines as a reference and realize that the information supplied is subject to your level of interest, equipment owned, and how frequently you photograph in the field during the year.
 
All the photo tours we offer are geared for digital photography. Feel free to bring whatever format you want to work with (full frame, Four Thirds, etc.). Please make sure the gear you choose fits the trip as outlined on our website or in the itinerary. For example, a large format 4×5 view camera is not suitable for shooting wildlife action!

For trips where wildlife photography is the prime objective, we suggest a zoom telephoto lens in the 100-400mm range along with a longer focal length in the 500mm/600mm range, or one of the 200-600mm variety.  Use the equivalents of these full frame lenses for Four Thirds formats. For tours during wildflower season, you will obviously need a lens that allows you to fill the frame with a single blossom. Many current lenses offer this close-focus ability with no need for additional gear. As always, lenses are a matter of personal preference, but it’s a good idea to include focal length coverage from wide-angle to telephoto to allow you to take advantage of a wide variety of subjects. Most of your lens needs can be fulfilled by the excellent quality zoom lenses produced by the brand name camera manufacturers—e.g., Nikon, Canon, OM System (Olympus), Sony, or by some independent producers like Tamron or Sigma (check with your camera dealer for their recommendations regarding these lenses). If you are shopping for a versatile telephoto lens, a stabilized 100-400mm zoom lens is a great place to start.

Many locations we visit are far from a convenient camera or hardware store, so when packing, remember to bring spare batteries, a set of jeweler’s screwdrivers, and a set of hex keys (Allen wrenches) to tighten tripod legs and lens base plates. “Krazy” glue and a small roll of duct tape are useful additions to your kit. A polarizing filter and battery chargers are often forgotten accessories. Include an extra camera body in case your primary body malfunctions. To obtain really sharp images we strongly recommend a tripod for crisp landscape images and to support telephoto lenses. A bean bag is a must if you are going to Africa (bean bags are often provided by our in-country suppliers or directions for making the ideal safari bean bag will be provided in the practical information handout for your Africa tour). For travel where baggage weight is an important consideration, bring the lightest sturdy tripod possible; consider a carbon fiber model.

Given the dynamic range of current digital cameras, a flash unit is rarely needed. If you bring one, make sure you know how to operate it in the “fill flash” mode.

Below is a general list of equipment you should consider, keeping in mind the type of trip you are joining—and possible weight limitations due to small charter aircraft, if used on your tour. With some exceptions, it is not a requirement that you run out and purchase all this gear, but you will find it useful to bring the recommended gear if you have it. You will probably discover a few more “toys” you will “need” after you see other participants’ equipment. “Equipment lust” is a communicable disease! The individual tour’s practical information handout (supplied at final billing) may have a few alternative camera gear recommendations that pertain to the specific trip in which you are enrolled—but it is a rare trip that will vary from the list below! The following inventory is what most of our leaders will bring on virtually every trip they lead. Many of us simply leave our gear packed in our camera bag all the time. We are always ready to photograph—even at home!

  • 2 camera bodies—the same manufacturer that will fit all your lenses
  • Long fixed telephoto lens—500mm (or larger in some cases for wildlife-focused tours)
  • Medium telephoto—an 80-200mm zoom or highly recommended 100-400mm zoom or equivalent Four Thirds lenses
  • “Normal” lens—something in the 24-70mm or 24-120mm range
  • Wide-angle lens—20mm or the equivalent zoom
  • Tripod and ballhead or pan head (we almost all prefer ballheads and recommend those from Really Right Stuff)
  • Photo backpack or rolling camera bag (depending on destination)
  • Lens tissue and cleaning fluid
  • Blower ball for dust
  • Microfiber cloths
  • Circular polarizing filter(s)
  • Camera battery charger and cords
  • Extra rechargeable camera battery and disposable batteries (lots of them) for other gear—visit http://www.tsa.gov for current information on lithium battery restrictions on aircraft
  • Jeweler’s screwdrivers—always packed in checked luggage
  • Hex keys (Allen wrenches)—always packed in checked luggage
  • Swiss Army knife—always packed in checked luggage
  • Leatherman multitool with pliers—always packed in checked luggage
  • Plastic trash bags as rain cover (trash compactor bags are better as they are more durable)
  • Cable or electronic shutter release
  • Laptop computer
  • Computer mouse
  • AC adapter and cords for computer
  • Photoshop and/or Lightroom for your laptop
  • Flash cards (at least two 128GB cards or equivalent)
  • Flash card reader and a backup
  • External hard drives for backup (we recommend—at a minimum—two 1TB USB drive)
  • Sensor cleaning supplies 
  • Multiple electrical plug adapter (or a power strip) to gain more electric outlets in your hotel room for simultaneous downloading and recharging
  • Smart phone—to make a short video, email a snapshot to a friend, use as an alarm clock

The most common equipment problem we see on tours is not having enough storage room for downloaded files. Modern digital cameras offer high frame rates (20 or more fps) and flash cards fill up quickly when action is happening. You will want space for all your files, plus a backup copy on a different drive.


Although this is a long list, for ease of transportation we recommend you pack the minimum amount of equipment necessary to photograph the kinds of subjects that interest you, as you will occasionally shuttle photo gear in and out of vans and buses, from ship to shore or, in some cases, from plane to plane. If possible, avoid placing delicate equipment in your checked airline baggage. If this must be done, be sure to use a well-padded hard camera case like a Pelican (brand) or pack some of your gear, well-wrapped with clothing, in your hardsided luggage. As carry-on baggage limits (both domestic and international) shrink, more and more photographers are compelled to check their gear as baggage in a hard-sided case. Traveling on a business class ticket may allow a greater carry-on allowance (can be particularly useful on stricter non-US airlines). Consider getting and using an airline credit card to accumulate miles to upgrade your future tickets. 

Virtually all airlines with scheduled jet service post restrictions on checked baggage allowance and weight. Most countries’ airlines around the world have more restrictive checked and carryon baggage limits than US-based carriers. Staying within these limits is usually not a problem for most people on most airlines. But for those international (and some US domestic) airlines with more stringent baggage allowance and weight restrictionsparticipants can usually resolve this problem by paying their own excess baggage charges. There is no easy answer as to how to avoid putting some camera gear, such as tripods, battery chargers and, occasionally, big lenses, into your checked luggage. For carry-on bags in this situation, a couple of quality zoom lenses (particularly the newest stabilized varieties) can demonstrate their great range, versatility and (generally) reduced size.  OM System (Olympus) manufactures remarkably compact camera bodies and lenses that are generally much easier to carry onto a plane, and their lighter weight makes them invaluable for ease of use in the field.

There is no standard panacea for the carry-on dilemma due, in part, to broad variations in internationally owned and US airlines and TSA rules. On US domestic airlines you are usually allowed one carry-on bag plus a small “personal item.” Within the US there is normally no problem taking a camera backpack and computer briefcase onto a full-sized jet (this may differ on regional commuter flights due to cabin/overhead space). Today trip participants usually pack a laptop computer, several external hard drives, (possibly) a camera body, other small digital accessories, and their prescription drugs in a briefcase as their personal item. A camera backpack is a good way to transport the daily gear you will need on the trip, thereby avoiding the discomfort of lugging an over-the-shoulder bag. Avoid jumbo “pro-sized” camera packs that may be rejected as carry-on luggage. Some of our trips are operated in areas where wheeled (“rolling”) camera bags may be used in lieu of a backpack. Remember, whatever photo gear you bring, you should be able to comfortably carry it!

Some of our tours have specific weight restrictions for camera gear combined with personal luggage due to the use of small, chartered aircraft that simply cannot carry the same weight and bulk as a Boeing 747. These restrictions are necessary for your safety and are to be taken seriously. On these flights we can occasionally get a bit more gear transported than the stated maximum, but it is best to pare down your non-essential equipment on these trips.  Van Os Photo Safaris, Inc. cannot be held responsible for excess or overweight baggage being denied timely transportation.

US federal regulations prohibit the locking of checked baggage with anything but specific TSA approved locks. These are generally flimsy and relatively easy to remove, so they provide only minimal security. A sturdy strap around your baggage to prevent accidental opening is a practical addition.

For international flights, you may want to have a list of your equipment and the serial numbers with you and take this to the US Customs office before your flight. You can transfer this data to CBP form #4457 and have the signed form with you for your return to the US. This will avoid arguments with agents and possible payment of duty on gear you already owned. In practice, most photographers generally ignore this procedure and are rarely made to account for their photo gear at US Customs. But, if you are questioned about your photo gear, the agents won’t care whether you are arriving from a camera-exporting country like Japan or a camera-importing country like Canada—you must prove where the items were purchased! This form can be used again and again but needs to be amended at the customs office if your camera equipment (and laptop computers, binoculars, etc.) or serial numbers are different than those on the list. You must bring all your gear with you to the customs office to prove ownership at the time of registration.

Two final notes: As you go out into nature to photograph its incredible beauty, it is helpful if you have done a bit of advance homework so that you have a cursory working knowledge about the environment you are about to immerse yourself in. Most areas are now covered by a wealth of field guides, natural history books, websites, and YouTube videos. Your advance preparation will greatly enhance your enjoyment of the area, and your advance knowledge of the behaviors of the animals you may encounter will improve your photography as well.

And always download your camera’s instruction manual onto your laptop or tablet so you constantly have it with you when you travel.  There is nothing more useful than having the manual handy when there is a need to troubleshoot a camera problem.

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